How to Invoice for Cleaning Services
Whether you run a solo house-cleaning business or a commercial crew, clear invoices get you paid faster and keep repeat clients happy. Cleaning work has a few billing quirks — per-visit, hourly, or a flat monthly rate for recurring clients — so here's exactly how to invoice for each.
Cleaning billing models
- Per visit / flat rate: a set price per clean (e.g., $120 per standard house clean). Simplest for clients.
- Hourly: hours × rate — good for deep cleans or move-outs where scope varies.
- Per square foot: common for commercial jobs.
- Recurring / monthly: a flat monthly fee for a set schedule (e.g., weekly office cleaning).
What to put on a cleaning invoice
- Your business name and contact details
- The client and service address (the property cleaned)
- A unique invoice number and the service date(s) + due date
- A clear description of the clean — standard vs. deep, areas/rooms, add-ons (windows, fridge, oven)
- Any supplies or products you're charging for separately
- Rate (flat, hourly, or monthly) and quantity
- The subtotal, sales tax if you charge it, and the total due
- Payment terms and methods
How to create a cleaning invoice, step by step
- Add your details and the client's, including the service address.
- Number it and date it with the service date and a due date.
- Describe the clean clearly — one line per service or add-on so the client sees what they paid for.
- Total it up — add supplies and tax if applicable, show the total due.
- Set terms and send a PDF promptly (same day is ideal for repeat work).
Make a cleaning invoice in 60 seconds
Add your services, auto-total it, and download a clean PDF — free, no sign-up.
Create your invoice free →A cleaning invoice example
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard house clean (3 bed / 2 bath) | 1 | $140.00 | $140.00 |
| Interior windows (add-on) | 1 | $45.00 | $45.00 |
| Inside fridge & oven | 1 | $35.00 | $35.00 |
| Subtotal | $220.00 | ||
| Sales tax (7%) | $15.40 | ||
| Total due (USD) | $235.40 | ||
Invoicing recurring clients
- For weekly or biweekly clients, invoice a flat monthly amount or send one invoice per visit — pick what the client prefers and stay consistent.
- Put a specific due date and offer autopay-friendly methods (card link) to reduce chasing.
- Number invoices sequentially so your records stay clean for tax time.
FAQ
Do cleaners need to charge sales tax?
It depends on your state — some tax cleaning services, some don't. If you're registered to collect sales tax, show it as a separate line. Check your state's rules.
Should I charge per hour or a flat rate?
Flat rates are simplest and clearest for standard cleans; hourly suits variable-scope jobs like deep cleans or move-outs. Many cleaners use flat rates for recurring clients and hourly for one-offs.
How do I invoice a recurring cleaning client?
Send a consistent invoice each period (per visit or monthly) with the same format and clear due dates. A saved template makes this a few seconds each time.